Randstad Senior Administrative Assistant in Livermore, California

Senior Administrative Assistant

job details:

  • location:Livermore, CA

  • salary:$21 - $23.50 per hour

  • date posted:Wednesday, January 2, 2019

  • experience:Experienced

  • job type:Temp to Perm

  • industry:Food and Kindred Products

  • reference:S_718197

  • questions:ron.megeath@randstadusa.com925-847-9700

job description

Senior Administrative Assistant

Randstad USA (www.RandstadUSA.com) is looking for a Administrative Assistant II for a food distribution company in the Livermore, CA area!

Randstad USA dedicates itself to providing a human touch in a technology driven world. We connect candidates and clients within the Office & Administrative, Finance & Accounting, Engineering, Technology, Life Sciences, Healthcare and the Manufacturing & Logistics fields for all types of organizations, big and small. Randstad provides a range of workforce solutions, including recruitment process outsourcing for Temp, Temp-to-Perm and Direct Hire placements, HR solutions and more!!


Core Responsibilities of the Administrative Assistant II:

  • Field inbound telephone calls;

  • Provide calendar management and preparation of documents;

  • Create spreadsheets and presentations as requested;

  • Filing of Alpha Numeric Data;

  • Triage mail; oversee shipping, receiving & staging associated with projects

  • Code and approve invoices;

  • Assist team lead in overseeing creation and issuance of purchase orders to subcontractors and vendors in relation to projects

  • Tracking of shipments and materials in transit;

  • Submit plan check packages;

  • Update project tracking system;

  • Generate requests for invoice;

  • Run financial reports and audits of performance reports in the region;

  • Entering of Data into system requiring relevant jobs; change orders; job closing;

  • Order office supplies as needed;

  • Oversee/advise on fulfillment of technician schedules to ensure technicians are being used when available and as efficiently as possible;

Working hours: 8:30 AM - 5:00 PM


Required Skills for the Senior Administrative Assistant talent:

  • 3 + years of EA Experience supporting a variety of Executives, ranging from CEO's, Area VP's and Project Managers

  • Supporting of four (4) Executives (VP, National Sales Reps, Regional Sales Mgr)

  • Microsoft Office Suite - Excel, including use of Pivot Tables, Formula Generation, running reports of YoY growth of Sales Departments

  • Microsoft Office Suite - Access

  • Microsoft Office Suite - Powerpoint

  • Advanced ability to generate Presentations for Sales Departmental meetings

  • Concur Expense Report Approvals

  • Project Management / Ability to "Herd the Cats"

  • Facilitation of meetings, hotel arrangements for Sales Executives, Coordination of Travel for Sales Executives / Regional Managers

  • Pulling / Printing of Point-of-Sale transactions

  • Monitor Accounts Receivable Reports / Aged Inventory Reports (Weekly, Bi-Monthly & Monthly)

  • Food Service Industry Experience

  • Bubbly, Personable, Professional






Interested candidates, please apply to this job posting or send attached resumes to the email, Ron.megeath@randstadusa.com for immediate consideration for this role!

Thanks and good luck!

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law. San Francisco Fair Chance Ordinance: Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.